Privacy Policy for Unicorn Play Club
Effective Date: [Insert Date]
At Unicorn Play Club ("we," "us," or "our"), your privacy and the safety of the children attending our club are very important to us. This Privacy Policy explains how we collect, use, and protect the personal information of children and their parents/carers in compliance with UK data protection laws.
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1. Who We Are
Unicorn Play Club is the data controller responsible for your personal information.
Contact details:
Email: unicornplayclub@gmail.com
Phone: +44 7720 2020 59
Address: 1st Cadogan Gardens, Cadogan Gardens, London SW3 2RN
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2. What Information We Collect
We only collect the minimum personal information necessary to ensure your child’s safety and provide our services, including:
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Child’s full name and date of birth
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Parent/carer contact details (name, phone number, email)
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Emergency contact details
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Any allergies, medical conditions, or dietary requirements relevant to your child’s
care
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Attendance records (date and time of attendance)
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3. How We Use Your Information
We use this information to:
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Safely manage your child’s attendance and care during our sessions
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Contact you or emergency contacts if needed
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Comply with safeguarding, health, and safety regulations
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Meet legal and Ofsted requirements
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4. Legal Basis for Processing
We process your information based on:
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Contractual necessity: to provide the childcare services you request
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Legal obligation: to comply with safeguarding and health & safety laws
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Consent: where applicable, for example for any photographs or videos
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5. Sharing Your Information
We do not sell or share your personal information with third parties except:
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With our staff involved in your child’s care
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With emergency services if necessary
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With regulatory bodies such as Ofsted, when required by law
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6. Data Retention
We keep your personal data only as long as necessary to provide our services and meet legal obligations. Attendance records and child information are kept according to Ofsted and local authority guidelines. After this period, data is securely deleted or destroyed.
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7. Data Security
We take appropriate measures to protect your personal information, including secure storage and limiting access to authorised staff only.
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8. Your Rights
You have the right to:
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Access and receive a copy of the information we hold about you and your child
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Request corrections to any inaccurate data
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Request deletion of data, where legally permissible
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Object to or restrict processing in some cases
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Withdraw consent where processing is based on consent To exercise your rights, please contact us using the details above.
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9. Photographs and Videos
We only take or use photographs or videos of your child with your explicit consent. You can withdraw this consent at any time.
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10. Cookies
Our website uses cookies to improve your experience. You can control cookie settings through your browser.
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11. Contact Us
If you have any questions or concerns about how we handle your data, please contact us at:
Email: unicornplayclub@gmail.com
Phone: +44 7720 2020 59
If you are unhappy with our response, you can complain to the Information Commissioner’s Office (ICO) at https://ico.org.uk/.